Many employers use video surveillance to monitor workplace activities from theft to an employee’s productivity. Below are resources to legally monitor your business without invading employee privacy.
1. Understand Lawful Video Monitoring
If employees are aware they are being filmed, the area being monitored is public and the employer has a valid reason to film, then the employer has a legal right to monitor his or her business. For example, retail stores often use video surveillance to monitor the cash register or store exits to prevent theft.
However, employers must be careful with camera placement. Some areas where an employee would have a reasonable expectation to privacy:
- Changing areas
- Exam rooms
- Hotel rooms
- Restrooms
- Locker rooms
Know what is legal so you don’t invade employee privacy. Laws vary from state to state. What may be legal in Texas might not be legal in New York. You can learn more about privacy-related laws by visiting your State Labor Agency.
2. Post Clear Signage
Cameras are typically encouraged behind cash registers, at entrances, outside buildings and in public areas. However, they should be clearly marked.
Place signs near cameras that say “area under surveillance” or “recording in process.” It’s less likely an employee will file a claim for a reasonable expectation to privacy if they know what areas are monitored.
3. Implement an Employee Policy
Be transparent. Let your employees know right away why you have cameras and where they are placed. Also, tell employees when you’re monitoring an area or their work production. It’s also smart to have employees sign an acknowledgment form stating they have read and understand the video surveillance policy.
Finally, understand your employees right to privacy. As an employer, knowing what you can and can’t do with video surveillance equipment will help you avoid problems.
Want to learn more about securing your business with video surveillance? Check out our Business Security Blog to learn more!
